Video and File Sharing

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CENTRAL POINT OF CONTACT: DIGITALE-LEHRE@UNI-MAINZ.DE

INFORMATION ON CONTAINMENT MEASURES OF COVID19

 

VIDEO AND FILE SHARING (JGU Video Platform, Seafile)

Panopto offers a variety of options for audio or video recordings of classes, lectures, or other types of input of differing lengths.

It can be installed as an app or used in your browser. You log in with your JGU account.

The most important advantage for teaching is the option for recording two sources at the same time and making them available in one file: Thus, a speaker and a presentation (such as a PowerPoint presentation) or a speaker and an instructional program running on a computer can be recorded and shown at the same time.

Starting now, the Panopto Recorder can be downloaded on JGU devices through the software center.

As of April 14, 2020, it is possible to record in lecture halls N1 and N6, to a limited degree. You can find further information here: lara.uni-mainz.de.

FAQ ON THE JGU VIDEO PLATFORM

F: How can I activate my access to the video platform?
A: Click on one of your courses on lms.uni-mainz.de and follow the steps described in the instructions .

F: How can I use a blackboard/whiteboard with the video platform?
A: The classic blackboard or whiteboard is a quintessential part of many classes. Teaching staff and students both look at a writing surface, which can be written on at any time. Formulas, sketches, and handwritten notes can be made visible using a blackboard/whiteboard.

You have four options to replicate this function with Panopto:

  1. If you have access to a room with a blackboard/whiteboard and a moveable camera (webcam), you can simply record yourself and make that classic teaching format available.
  2. If you have a moveable camera, you can use any filmable writing surface, such as a drawing or writing pad, and record your actions. If you have two cameras, you can use Panopto to record the writing surface and yourself at the same time.
  3. If you have a device with a touch screen (tablets and some laptops), you can record the screen with Panopto. You can use software or apps such as Microsoft Onenote or Whiteboard. This kind of scenario can be easily carried out with a touch pad pen.
  4. If you have neither a blackboard/whiteboard, nor a moveable camera, nor a device with a touch screen, you can use Panopto to record the screen of a ‘normal’ device. In this case, you will have to use programs controlled by keyboard or mouse movements (such as simple word processors or drawing programs).

A cellphone/smartphone can be used as a moveable camera with the Panopto app, if necessary.

F: How can I use the video platform with my smartphone?
A: The JGU video platform can also be used as an app. In the PDF instructions to the  Panopto mobile app, we explain how to download and use the Panopto app from your app store.

When you open the app, you can use your ZDV account to sign up in the Panopto portal. You can reach all of the files on your phone using the upload function, and upload video and audio files into the folders you have access to. When you then open the video platform on your PC or laptop, you can manage and edit the new files there. If you uploaded an audio file, for example, you can subsequently add PPT slides or links.

Seafile is very well suited for file storing and sharing independent of specific devices, using servers conforming to data protection rules.

It can be installed as an app or used in your browser. You log in with your JGU account. Access is granted through a link or through integration into your own Seafile library.

With Seafile, files of every kind can be shared with students and members of Rhineland-Palatinate institutes of higher education, as well as with colleagues from other research institutes. All of the stored data remains on JGU servers, conforming to data protection rules.

As JGU employees can use 100GB and students can use 20GB of storage, large amounts of data can be shared. It is sufficient to double-click and open documents in the Seafile library in order to edit them. Scans, photos, and other files – also from mobile devices – can be stored directly in Seafile.

FAQ ON SEAFILE

F: How can I share a file?
A: After logging in and clicking on the desired folder, create an OnlyOffice document either directly in Seafile by clicking on New (“Neu”) in the bar at the top, or upload a file from your computer via Upload (“Hochladen”), or simply drag and drop the file in your Seafile library. Follow the icon to share (“Freigeben”) the desired documents.

F: I would like to work on a shared document, but it is locked (stop icon in the file name)
A: Currently, documents can only be edited by multiple people in the Online Editor. In order to avoid data loss if multiple people are working on the same document offline at the same time, access is locked if someone is working on the document offline. That person must close the document, and then it can be edited by everyone else again. Therefore, we recommend only editing shared documents in the Online Editor.